• Access Query Selection Criteria

Using a set of queries and forms to generate a report based on a criteria from a combo box. Combo box value depends on the selection of another combo box in Access. Microsoft Access. Jun 04, 2019  Combo Box for Query Criteria In Access 2007 - I am still learning how to create access projects and have discovered that one can create a form to populate the search criteria in a query. I have learned how to select start and end dates, and am now trying to utilize a combo box in a form to populate the query criteria. On this form you will need to place three objects, A combobox control that will be used to select the query criteria, and two command buttons, one to accept the selection, and one to cancel the form. Your completed form will probably look something like the one below, save it with the name frmCritSelection.

I have a database built that, after all of the queries are done, it will spit out a form and I can filter through records and the relevant information will change as I filter through. To get there, I have to be able to reference a combo box located on my entry form (which contains all of the sales guys' ID numbers) in my queries. However, when I input the normal form reference in the criteria section 'Forms!Entry Form!ID' and run the queries, it returns nothing. I figure that this is because in a lot of our live data tables, the ID numbers have spaces before or after them, which they have no spaces in the ID numbers listed in the combo box. I tried to use the trim function in my queries for the ID number field in the tables, but it still returned nothing.Any advice on what else I can try? If more info is needed, ask away.

Notes:.For this procedure to work, the form must be bound to a table or a saved query. Step 5 of the procedure contains more information about what to do if this is not the case.This procedure might create code that will run only when the database is granted trusted status. For more information, see the article.Create the list box or combo box.Right-click the form in the Navigation Pane, and then click Design View.On the Design tab, in the Controls group, ensure that Use Control Wizardsis selected.In the Controls group, click List Box or Combo Box.On the form, click where you want to put the list box or combo box.On the first page of the wizard, click Find a record on my form based on the value I selected in my combo box/list box, and then click Next.The Find a record.

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Option is not available.If the option Find a record on my form based on the value I selected in my combo box/list box is not displayed, it is likely because the form is not bound to a table or a saved query. The form must be bound to an object that is available in the Navigation Pane under Tables or Queries.Use the following procedure to check whether a form is bound to a table or saved query:.Click Cancel to close the wizard.Right-click the list box or combo box that you created earlier, and then click Delete.If the Property Sheet task pane is not displayed, press F4 to display it.Select Form from the list at the top of the property sheet.On the Data tab of the property sheet, look at the Record Source property box.

Access Query Selection Criteria

This box must contain the name of a table or saved query before you can use the procedure described in this article. If the box is blank, you can select an existing table or query as the record source, or you can create a new query to serve as the record source. If the box contains a SELECT statement, you have the additional option of converting that statement to a saved query.

Once you have completed one of these tasks, the next time you run the Combo Box/List Box wizard, it will display the Find a record. Option.Follow one of these procedures based on what you want to do:.Select an existing table or query as the record source.If you know that there is an existing table or query in your database that contains the records you want to find, use this procedure to bind the form to that object. Note: If the Record Source property box contains a SELECT statement, following this procedure will delete that statement permanently. You might want to copy the statement to a text file or other word processing program in case you want to restore it.Click in the Record Source property box, and then click the drop-down arrow that appears.Select one of the available tables or queries. If a suitable table or query is not available, you must create one before you can continue. For more information, see the articles or.Save the form, and then repeat the procedure at the beginning of this article. The wizard should now display the Find a record on my form based on the value I selected in my combo box/list box option.Create a new saved query, or convert a SELECT statement to a saved queryIf the data you want to find is contained in more than one table, you will need to bind the form to a query that selects the data from those tables.In the Record Source property box, click the Build button.Access opens the Query Builder.If the Record Source property box originally was empty, the Query Builder displays the Show Table dialog box, and you can begin creating a new query.

For more information, see the article. When you are finished building the query, proceed with step 2.If the Record Source property box originally contained a SELECT statement, that query is displayed in the Query Builder.